Fundamentals of Business Letters and Report Writing-Application Letter
What is an Application Letter?
An Application Letter is a formal written request, often submitted to apply for a job, leave, permission, or academic opportunity. It represents the applicant’s intent, qualifications, and tone of professionalism.
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Structure of an Application Letter
A well-structured application letter typically includes the following:
1. Sender’s Address
2. Date
3. Receiver’s Address
4. Subject Line
5. Salutation (e.g., Dear Sir/Madam)
6. Body of the Letter
Introduction: State your purpose.
Main Content: Explain the reason or qualification.
Conclusion: Request action and express gratitude.
7. Complimentary Close (e.g., Yours faithfully)
8. Signature and Name
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Tips for Writing an Effective Application Letter
Use formal language and tone
Be concise and specific
Avoid spelling and grammatical errors
Customize it for the specific role or purpose
Maintain a professional format
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Example: Job Application Letter
> To
The Manager,
XYZ Company Ltd.,
Dhaka, Bangladesh
Subject: Application for the post of Marketing Executive
Dear Sir/Madam,
I am writing to apply for the position of Marketing Executive as advertised on your company website. I hold a BBA in Marketing and have over 2 years of relevant experience in sales and client communication.
I believe my skills in digital marketing and content strategy would make me a valuable asset to your team. I have attached my resume for your consideration.
I look forward to the opportunity to discuss my application further.
Yours faithfully,
Md. Sohel Rana
Phone: 01XXXXXXXXX
Email: sohel@email.com
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Conclusion
A good application letter sets the tone for your professional image. Whether you’re applying for a job, leave, or admission — following the correct format and keeping the message clear can help you stand out.
