What is a Report?
A report is a formal document used to present information in a clear, structured format. Reports are used in business, banking, education, and government to analyze data, summarize findings, or provide recommendations.
Short Report Structure
Definition:
A short report is a concise summary of facts or events, typically less than 5 pages, often used for internal communication or quick decision-making.
Used for:
- Progress updates
- Investigation results
- Problem analysis
- Meeting summaries
Structure of a Short Report:
- Title
- To/From/Date
- Subject line
- Introduction (Purpose)
- Body (Facts, analysis, findings)
- Conclusion or Recommendation
- Signature
Example:
Subject: ATM Machine Malfunction Report
This report presents findings on the ATM machine issue reported on April 12, 2025, at the Daulatpur Branch. It was found that a software glitch caused transaction delays. A service team has been scheduled.
Long Formal Report
Definition:
A long formal report is an in-depth analysis or research-based document. It is structured with multiple sections and is often used for external stakeholders, audits, or formal presentations.
Used for:
- Annual financial reports
- Project feasibility studies
- Market analysis
- Audit and risk assessment
Structure of a Long Formal Report:
- Title Page
- Table of Contents
- Executive Summary
- Introduction
- Methodology
- Findings/Analysis
- Discussion
- Conclusion & Recommendations
- Appendices
- References
Example:
A 20-page report evaluating the feasibility of introducing digital loan services in rural branches.
Key Differences:
| Feature | Short Report | Long Formal Report |
|---|---|---|
| Length | 1–5 pages | 10+ pages |
| Audience | Internal | External & Internal |
| Detail Level | Summary | In-depth |
| Sections | Fewer | Detailed, Structured |
| Purpose | Quick Info/Action | Formal Analysis/Decision |
